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Record an absence

Sickness, accident, maternity or paternity leave: record the absence and Bill Alps proposes the matching lines on the payslip.

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An absence is always recorded per employee. It drives the allowance computation (sickness/accident daily allowances, APG allowances): once recorded, Bill Alps automatically proposes the matching lines on the payslip for the affected month(s).

Video example: a 2-week paternity leave. The February and March payslips are already created — Bill Alps detects this and offers to update them automatically (interface in French).

1. Open an employee's absences

  1. Open the Employees menu in the sidebar.
  2. On the employee's row, click the Absences icon (calendar), or open their profile then the Absences and payslips cardAbsences button.
  3. You land on the employee's Absences page, which lists their absences for the year.

2. Declare the absence

  1. Click New absence.
  2. Pick the Reason (see the list below).
  3. Fill in the Period: a Start date (required) and an End date. Leave the end date empty for an ongoing absence.
  4. Optionally add internal Notes.
  5. Click Declare absence.

3. Pick the right reason

The reason determines the tax treatment (whether the line is subject to social charges and to withholding tax) — you never have to tick anything manually:

  • Sickness daily allowance — insurer allowances after the waiting period: charge-exempt, taxed at source.
  • Accident daily allowance — accident day + 2 days paid by the employer (subject), then capped LAA allowances.
  • Maternity / paternity / adoption / care / service allowance (APG) — 80% allowance, max CHF 220/day, subject to charges and withholding tax.
  • Continued salary (art. 324a CO) — salary maintained by the employer, normally subject.
  • Paid short leave (art. 329h CO) — salary maintained at 100%, normally subject.

4. Overrides (optional)

If your insurer communicates precise amounts, expand the Overrides (optional) section and fill in:

  • Allowance CHF/day — the exact daily allowance.
  • Waiting days — the number of waiting days borne by the employer.
  • Rate (%) — the compensation rate.

These values replace the proposed computation.

5. Updating the payslips

When you create an absence, Bill Alps checks whether any already-issued payslips cover the period:

  • If so, an assistant walks you through each payslip to add the proposed lines (badge Proposed), each value staying editable.
  • For a month not yet billed, the proposed lines appear the next time you open or create that month's payslip.

6. Tracking absences

  • The table shows Period, Reason, Days, Status and Notes.
  • Advance the status right in the list: DeclaredApprovedPaid.
  • Filter by status and by year to find an absence.